We, the Kenton Hardin Health Department believe that it is our mission to develop and maintain an efficient system which will provide for the highest quality of public health service practicable, and to promote and protect, in varying degrees, the community’s physical, mental, social and environmental well-being.
The Board of Health administration will work to promote an organization within which all are encouraged to work cooperatively to fulfill this mission.
By working toward fulfillment of its mission, the health department is striving to enable every citizen the opportunity to realize health and longevity.
Keeping Hardin County healthy by improving the lives of those we serve and strengthen our communities through collaborative partnerships.
Public Records Notice
This text is designed to describe the basics of the public records policy for the Hardin County Commissioners, their departments and the elected offices that chose to adopt it. It is not the entire policy.
The Hardin County Commissioners follow Ohio law in responding to requests for public records.
This office will provide copies of any public record of this office that must be provided by law.
Because of the nature of the work of this office, some of the records that may be public must be reviewed by a prosecutor prior to its release to insure that non-public records and information are protected. Such a review will take time, but will be done as promptly as possible.
If your request is for a record held by another office known to us, we will attempt to direct you to the agency that can provide you with the document.
In general, we will only request your identity, and a written request, or the reason for the request if that information will assist us in providing the documents requested. You are not required to provide that information. Occasionally, Ohio law requires this information to determine whether a request can be honored under the law.
Please be aware that we are not required to create a record for you.
Please be aware that you are not permitted to make copies of the public records yourself.
If a public records request is denied, this office will provide you with a basic reason for the refusal. It will only provide a written reason if the request is made in writing. Any redactions made to a document will either be clearly visible to you, or you will be told the type of information redacted.
We reserve the right to charge for the actual costs of making copies (and any mailing costs, if applicable) of any records requested, and may require those charges to be paid in advance.
We reserve the right to waive any aspect of this policy, at our sole discretion, to the extent allowed by the law.
The public records policy is subject to change without notice.
Notice of Privacy Practice
Effective March 16, 2018
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
WHO WILL FOLLOW THIS NOTICE
The Kenton Hardin Health Department provides health care to our clients in cooperation with physicians and other professionals and organizations.The information privacy practixes in this notice will be followed by:
- Any health care professional who treats you at our agency
- All divisions of our agency
- All employed and contracted associates, staff and volunteers of our agency
- Any business associate or partner of the Kenton Hardin Health Department with whom we share health information
OUR PLEDGE TO YOU
We understand that medical information about you and your health is personal. We are committed to protecting medical information about you. We create a record of the care and services you receive to provide quality care and to comply with certain legal requirements. This notice applies to all of the records of your care that we maintain, whether created by facility staff or your personal doctor. We are required by law to:
- Keep medical information about you private
- Give you notice of our legal duties and privacy practices with respect to medical information about you
- Follow the terms of the notice that is currently in effect
CHANGES TO THIS NOTICE
We may change our “Notice of Privacy Practices” at any time. Changes will apply to medical information we already hold, as well as new information after the change occurs. We will post a copy of the most recent notice in a prominent place in our agency. The effective date is listed just below our letterhead on page one (1). You will be offered a paper copy of the current notice when you first register at our agency for treatment. You will also be asked to acknowledge in writing the receipt of this notice.
HOW WE MAY USE YOUR MEDICAL INFORMATION
For you medical treatment and payment
Provide for your treatment
Tell you of treatment alternatives
Evaluate your care
Information for payment
Care provider or business associates
For personal reasons
Communicate with your family
For workers compensation
Provide an interpreter for you
Notify a funeral director
Other reasons that improve health
Public health activities/reporting
Food and Drug Administration
Training programs including students in health related fields
Quality assessments and improvement
Other special uses
Law enforcement requests
Member of the military
Non-violation of notice
Disclosure of whistleblower
Investigation or audits
Lawsuits or disputes
Reporting abuse, neglect or domestic violence
YOUR RIGHTS REGARDING MEDICAL INFORMATION ABOUT YOU
You have the following rights regarding medical information we maintain about you:
Right to inspect and copy: You have the right to inspect and copy medical information that may be used to make decisions about your care. To inspect and copy medical information that may be used to decisions about you, you must submit your request. If you do request copies, we do reserve the right to charge a small fee to cover the cost copying, mailing, or other related supplies associated with your request.
Right to amend: If you feel that medical information we have about you is incorrect or incomplete, you may ask us to amend the information. You have the right to request an amendment for as long as the information is kept by our agency. We may deny your request for amendment if the information was not created by us, if it is not part of the medical information maintained by us, or if we determine the record to be accurate and complete.
Right to an accounting of disclosure: You have the right to request an “accounting of disclosures”. This is a list of the disclosures we made of medical information about you, other than for treatment, payment or health care operations. the first list you request in a 12 month period is free. Any other requests made in this time period may have a fee associated with it. You will be informed of the cost before any cost is incurred.
Right to request restrictions: You have the right to request a restriction or limitation on any medical information we use or disclose about your for treatment, payment, or health care operations. You have the right to request a limit on the medical information we disclose about you to someone who is involved in your care of the payment of your care, like a family member or friend. We do not have a legal requirement to agree with your request. If we do agree, we will comply with your request unless the information is needed to provided you emergency treatment. Requests for restrictions must be made in writing and must include the information you want to limit, whether your want to limit use, disclosure, or both, and to whom the limits apply.
Right to reasonable accommodations: You have the right to request that we communicate with you about medical matters in a certain way or at a certain location. Your request must specify how and where you wish to be contacted.
Right to a paper copy of this notice
Kenton Hardin Health Department at 419-673-6230 if you have any questions about this notice or for further information.
If you believe your privacy rights have been violated, you may file a complaint with the Kenton Hardin Health Department or with the Secretary of the Department of Health Services Office of Civil Rights at 1-866-627-7748. All complaints must be submitted in writing. You will not be penalized for submitting a complaint.
OTHER USES OF MEDICAL INFORMATION
Other uses and disclosure of medical information not covered by this notice or the laws that apply to us will be made only with your written permission. if you revoke your permission, we will no longer use or disclose medical information about you for the reasons covered by your written authorization. You understand we are unable to take back any disclosures we have already made with your permission.
Public Health Emergencies
- Hours of Operation (Excluding Holidays)
Monday - Thursday 8:30AM-4:30PM
Closed daily for lunch 12:00-12:30PM
- Address:175 West Franklin Street, Kenton, OH 43326
- Email:Contact Us